Luxury Wedding Coordinators

Make any occasion unforgettable

Our business is making memories

Memorable events don't just happen, They happen to be our business.

NICE TO MEET YOU!

Your wedding  .  Your dreams  .  Your choices.  

Hello! Are you ready to being the journey of planning your dream event? You can now relax and allow Affairs with Flair to deal with all the stress!

Hello! Are you ready to being the journey of planning your dream event? You can now relax and allow Affairs with Flair to deal with all the stress!

Our team of special event coordinators is dedicated to creating memorable moments that you will cherish forever. We understand that planning an event can be stressful, which is why we offer comprehensive packages to take care of everything from start to finish.

Whether you are planning a corporate event, wedding, birthday party, or any other special occasion, we are here to help. We can tailor our services to your specific needs and preferences to ensure that your event is truly unique and reflects your personality and style.

If you are looking for a destination event, we also offer customized packages. We can help you plan an event in a stunning location of your choice, whether it’s a beach wedding in Hawaii or a corporate retreat in the mountains, our goal is to make your event planning experience as stress-free and enjoyable as possible, so that you can relax and enjoy the moment. Contact us today to start planning your dream event with Affairs with Flair.

PACKAGES

ALL IN Package - (Planning Services - 12 months - 6 weeks prior to your wedding)

With this package you can choose to be as hands-on or as hands-off with the planning for your wedding as you like! This package is ideal for couples looking for full support throughout the planning process. We will be there for every step of planning, from developing an initial vision to finally bringing everything together on your wedding day. Our priority is curating a wedding that represents your own personal style and relationship! Day-of Coordination included in this package!

  • Ample communication from the date of contract
  • Unlimited email/text communication
  • Site selection, or assistance with selecting a site
  • 2-3 scheduled planning meetings
  • Create planning outline/timeline
  • Create a personalized budget outlining suggested allocation of wedding funds to meet your wants and needs & track budget throughout planning
  • Provide options for of all vendors per your preferences & budget
  • Hotel room blocks
  • Vehicle rentals (Limo, Party bus, Shuttles)
  • Negotiate and review vendor contracts
  • Attend meetings with vendors as needed
  • Act as a liaison between you and your vendors to streamline your communication and all information through one consistent source (us!)
  • Create a detailed day-of timeline, disperse timeline to vendors prior to your wedding day, and manage timeline on your wedding day
  • 1 venue walk through(s) prior to the wedding
  • Work with venue and client to create final floor plan
  • Coordinate with vendors prior to the wedding – distribute the timeline, parking/load in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (4-6 weeks prior to wedding day)
  • Oversee production side of your wedding day from set-up to clean-up & everything in-between including but not limited to:
    • Manage vendor setup and breakdown at the ceremony and reception sites
    • Cue DJ/photo/video teams for important events (i.e. ceremony, first dance, cake cutting, etc.)
    • Work with the other vendors to ensure everything is running smoothly and according to plan
    • Line up wedding party for ceremony/reception
    • Cue bride(s), groom(s) and wedding party, for special events (i.e. grand entrance, 9 first dance, etc.)
    • Ensure payment of vendor tips and balances
    • Oversee breakdown and clean up at the end of the ceremony / reception
    • Work with the other vendors to problem solve efficiently and quietly, should anything unexpected
AS YOU WISH PACKAGE - Partial planning Services (6 months - 6 weeks prior to your wedding):
  • Daily communication from the date of contract
  • Consistent email/text communication
  • 1 scheduled monthly meetings
  • Create planning outline/timeline the planning
  • Create a personalized budget outlining suggested allocation of wedding funds to meet your wants and needs & track budget throughout planning
  • Options for & aiding in selection of all outstanding vendors you plan to book for your wedding  *THIS PACKAGE DOES NOT INCLUDE SUPPORT WITH SELECTION AND BOOKING OF VENUE, RENTALS, CATERER, OR HOTEL BLOCK*
  • Contact and coordinate with vendors throughout planning
  • Create a detailed day-of timeline, disperse timeline to vendors prior to your wedding day, and manage timeline on your wedding day
  • 1 venue walk through(s) prior to the wedding
  • Work with venue and client to create final floor plan Coordination Services (6 weeks – Wedding Day):
  • Coordinate with vendors prior to the wedding
  • Distribute the timeline, parking/load in instructions,)
  • Confirm arrival time, start time, and strike time of vendors per their contracts
  • inquire about final payments and balances due prior to or on the day of the
  • Coordination service for ceremony rehearsal
  • Manage vendor setup and breakdown at the ceremony and reception sites
  • Cue DJ/photo/video teams for important events (i.e. ceremony, first dance, cake cutting, etc.)
  • Work with the other vendors to ensure everything is running smoothly and according to plan
  • Line up wedding party for ceremony
  • Cue bride(s), groom(s) and wedding party, for special events (i.e. grand entrance, first dance, etc.)
  • Ensure payment of vendor tips and balances
AT YOUR SERVICE PACKAGE – Month-of/Day-of Coordination (4 to 6 weeks before your wedding)

Month-of/Day-of Coordination Package – Our Day-of Coordination Package is really a “Month-of” Coordination Package. To do our job to the best of our abilities, we dedicate our time 4-6 weeks prior to your wedding to familiarizing ourselves with your vision and plan! This package is ideal for couples who are taking care of all the planning details (i.e. vendor selection, budget management, design management, and planning management) and are simply looking for assistance to bring their hard work and vision to fruition! Every package includes a Lead Day-of Coordinator. This is the person you will be speaking with directly to discuss all wedding details. The coordination assistants (listed in the far right column of the pricing chart) make up the team the Lead Coordinator works with to ensure your day comes together perfectly!

  • Ample communication throughout the 6-weeks leading up to your wedding
  • Create a detailed day-of timeline, disperse timeline to vendors prior to your wedding day, and manage timeline on your wedding day
  • Work with venue and client to create final floor plan
  • Manage vendors onsite

Latest Events

Mr.and Mrs. Manmohan Singh’s 50th year Anniversary Party

Mr.and Mrs. Manmohan Singh’s 50th year Anniversary Party

Many of my followers are aware that Affairs with Flair, event planners, showcase their daily activities on Instagram. Fortunately, we connected with a wonderful lady named Rima. She reached out to us via Instagram, explaining that she and her husband were organizing a...

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Pooja and Manik’s Sangeet, Ceremony, and Reception

Pooja and Manik’s Sangeet, Ceremony, and Reception

Affairs with Flair DC collaborated with the delightful couple, Pooja and Manik, to orchestrate their Sangeet, Ceremony, and Reception. My initial encounter with the family took place at a Starbucks in Maryland, where we intended to acquaint ourselves and discuss the...

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TESTIMONIALS

I would absolutely recommend Affairs with Flair’s services to any bride!  I planned the wedding myself, but wanted the peace of mind that everything was being taken care of on the actual day so that I could relax and enjoy it.  My wedding consultant was incredibly organized, responsive, reliable, and, most importantly, calming.  She set my mind at ease and, in fact, brought up a number of things that I wouldn’t have even thought of to make sure that all details were addressed.  She began working with me well in advance and was eager to make sure that everything was clear prior to the wedding so that I could focus entirely on enjoying my wedding day – and I did.   Start to finish.  It was an amazing day and I enjoyed every last bit of it without stress — thanks to Affairs with Flair!

– Kimberly

After the excitement of the engagement, I soon became very nervous about planning a wedding. Thankfully, a friend introduced me to Affairs with Flair. From my very first meeting with our wedding coordinator, my mind was set at ease. She helped my husband and I realize that planning the wedding of our dreams was certainly within reach, helping us to focus on what was really important, that we were getting married! She listened to our needs and desires and was there to help us with every step on the way. Though we were not the only couple she was working with, it always felt to us that we were. She was always very responsive to any questions that we had leading up to the wedding day. It was because of her that we were able to find a reception venue that was totally classy, and a little unconventional (just what we were looking for), all while keeping to our budget. All of our guests were totally impressed. Thank you Affairs with Flair for helping us create our most special day!

– Pooja

We knew we wanted to work with Affairs with Flair after our first meeting.  Our Coordinator listened to our needs, was kind and approachable, offered helpful guidance, and was willing to work within our budget.  The passing weeks and months confirmed that we had made the right decision.  By the time of our wedding, we felt like she was more part of our family than our event coordinator.  We even had the opportunity to meet her wonderful family.  Affairs with Flair is a rare and valued find…and we’d recommend this company to anybody..

– Trace and Jeonghwa

Contact Neena Bhaskar: (202) 361-2439